IMA的第十三年度学生领导会议参展规则

不可代替

IMA’s 13th Annual Student Leadership Conference Exhibitor Rules & Regulations （IMA的第十三年度学生领导会议参展规则）

1. Tabletop space will be allocated on a first-paid, first-served basis. Priority will be determined by date of receipt of application for space accompanied by required payment.

2. Application for space must be accompanied by the full fee in order to guarantee reservation. Tabletops for which payment has not been received in full will not be set up. All payments must be received by October 21, 2012.   

3. Payment will be refunded, less 50% or the cost of any sponsorship production costs (if incurred).  Written notice of cancellation must be received by October 21, 2012. No refunds will be made for cancellations received after that date.

4. The standard table top size is six feet in length. All exhibits must fit within the confines of their assigned space so as not to impede traffic flow, infringe on the space of other exhibitors, or violate the emergency exit routes set forth by the fire marshal. Therefore, exhibits can be displayed on and behind your table only. Standard equipment includes draped table and two chairs.  Area is carpeted.

5. Exhibitors will have a minimum of one person/maximum of two people at their tabletops during published exhibition hours.

6. Exhibitors agree to abide by the installation and dismantling times set by IMA.

7. No Exhibitor shall assign, sublet, or share the whole or any part of the space contracted to them. Exhibitors agree to limit the service and/or materials displayed in their exhibit area to those purveyed by the exhibitor, with the exception that other proprietary equipment may be used solely for the purpose of demonstrating the materials or services of the Exhibitor.

8. IMA reserves the right to impose limitation on noise levels and any other method of operation that becomes objectionable.

9.  Any distribution of literature or samples shall be limited to the Exhibitor’s tabletop.

10. IMA reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

11. In the event that no representative of an exhibiting organization has claimed its space by 4:00 p.m., November 1, 2012, IMA has the right to relocate the exhibit space.

12. If IMA should be prevented from holding the exhibition for any reason beyond IMA’s control (such as, but not limited to, damage to the building, riots, strikes, acts of government, or acts of God) or if an exhibitor cannot occupy the assigned exhibit space due to reasons beyond IMA’s control, then IMA has the right to cancel the exhibition or any part thereof, with no further liability to the exhibitor other than a refund of exhibit space fee, less a proportionate share of the exposition cost incurred.

13. Neither the management of the Crowne Plaza San Antonio Riverwalk nor IMA shall be liable for the damage, loss or destruction to the exhibits by reason of fire, theft, accident, or other destructive causes. Exhibitor shall lease tabletop(s) at his sole risk. Neither the management of the Crowne Plaza San Antonio Riverwalk, IMA nor any of their agents, servants, or employees will be accountable or liable for accidents to exhibitors, their agents, or employees.

14. The Exhibitor shall be liable to the host facility and/or IMA for any damage to the building and/or the furniture and fixtures contained therein which shall occur through acts or omissions of the exhibitor.

15. Exhibitor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless
IMA, the Crowne Plaza San Antonio Riverwalk, their officers, employees, and agents against all claims, losses, and
damages to persons and property, governmental charges or fines, and attorney’s fees arising out of or caused by
Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or any part thereof,
including any outside exhibit areas.

16. Exhibitor acknowledges that IMA does not maintain  and is not responsible for obtaining insurance covering
Exhibitor’s property. Exhibitors are advised to obtain business interruption and property damage and loss insurance
to cover such occurrences.

17. No photography is allowed without the permission of the exhibiting company’s staff and/or show manager.

18. Badge required for Conference and/or exhibit area.